Pandora is the world’s largest jewelry brand, dedicated to giving a voice to people’s loves. Our Warsaw office serves as the regional Head Office for Pandora Eastern Europe (EE Cluster), managing eCommerce, wholesale distribution, and our owned and operated stores across the region. We also have smaller, local offices in Hungary, the Czech Republic, and Romania supporting our business in these markets.
Our business is unique, as is our people-oriented organizational culture. Regardless of position or workplace, we work together in line with the values of “We Care, We Dream, We Dare, We Deliver” and strive for continuous growth and knowledge sharing.
The Interim Assortment Planning Specialist | Merchandising Operations plays a key role in supporting the local organization through the accurate and timely execution of merchandising operations. Acting as the primary point of contact for product master data maintenance, pricing calculations and uploads, product management within the Cloud ordering platform, and sell-in campaign preparation, the role ensures data integrity and operational excellence across merchandising systems and processes.
Reporting to the Cluster Assortment Planning Manager, the Specialist partners closely with Merchandising, Commercial Finance, Retail Operations, and Global stakeholders to ensure the successful execution of pricing, product information management, assortment updates, and other key merchandising operations.
Your responsibilities will include:
Master Data Management
• Maintain and update product master data files, ensuring accuracy, completeness, and timely incorporation of local business requirements, including pricing, product statuses, and other relevant product information
• Ensure data integrity across merchandising systems and proactively identify and resolve data discrepancies
Pricing Management
• Own the end-to-end pricing process, including data validation, price calculations, stakeholder alignment, final confirmation with Commercial Finance, and timely system uploads
• Act as the primary point of contact for product pricing queries, ensuring pricing accuracy and driving resolution of identified issues
Sell-in Campaign Preparation
• Coordinate and execute end-to-end sell-in preparation activities, including product presentations, sell-in books, price lists, and order form setup within the Cloud ordering platform
• Support the successful execution of seasonal campaigns by ensuring all materials and system setups are accurate and delivered according to agreed timelines
Assortment Administration & Cloud Management
• Administer assortments within the Cloud ordering platform, ensuring data accuracy and alignment with the Assortment Planning strategy
• Maintain customer-level assortments and execute assortment updates in line with business requirements
• Serve as the primary contact for Key Accounts regarding assortment-related updates and system support
Sample Management
• Manage assortment samples, ensuring proper tracking, presentation, availability, rental management, and timely returns to the warehouse
• Maintain a well-organized sample inventory to support commercial and merchandising activities
Communication & Stakeholder Engagement
• Act as an active user and representative of the Merchandising function within Connect, sharing relevant product, assortment, and campaign information with the store community
• Collaborate closely with Merchandising, Planning, Commercial Finance, Retail Operations, and Key Account stakeholders to ensure smooth execution of merchandising activities
Continuous Improvement
• Identify opportunities to improve merchandising processes, data quality, and operational efficiency through standardization, simplification, and optimization of workflows
What are we looking for?
- 1-3 years of experience in administrative or operational roles, preferably within retail, merchandising, planning, supply chain, or commercial environments
- Degree in Business Administration, Economics, Retail Management, Supply Chain, or a related field (preferred)
- Strong organizational skills, with the ability to coordinate multiple operational activities, maintain structured workflows, and meet seasonal deadlines
- Analytical skills, with the ability to validate data, identify inconsistencies, and translate information into accurate operational actions
- High attention to detail, ensuring product, pricing, assortment, and campaign information is complete, accurate, and delivered to the required standard
- Accountability and ownership, demonstrated through reliable follow-through, proactive issue resolution, and responsibility for the quality and timeliness of deliverables
- Ability to collaborate effectively across functions, communicate clearly with diverse stakeholders, and build alignment to support smooth execution
- Strong problem-solving skills, with a solution-oriented approach to identifying root causes, evaluating options, and implementing practical improvements
- Effective prioritization skills, with the ability to manage competing requests, focus on business-critical tasks, and adapt to changing operational needs
- Fluent Polish and English
What we offer:
- Fixed term contarct for approx. 18 months
- Hybrid working model with 2 days of remote work a week.
- Free employee parking.
- Flexible working hours, allowing you to start between 8:00 and 10:00 AM and finish between 4:00 and 6:00 PM.
- Premium package of Medicover private medical care.Life insurance.
- MedicoverSport card and access to a cafeteria benefits program.
- Additional days off for your birthday and preventive health check.
- Attractive employee discounts on PANDORA products.
- Home office equipment allowance.
- Employee Pension Program (PPE).
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