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Design Development Administrative Coordinator

City:  Copenhagen V
Country/Region:  DK
Application Deadline:  1st November 2022

Do you want to play a key role in providing support for Pandora’s Global Product function? Are you structured, resourceful and have a positive attitude? … Then look no further!


We are looking for a sharp, experienced, and competent administrative employee with focus on excel who can support processes and tasks related to projects in the Design Development team within Global Product at PANDORA’s Global headquarters in Copenhagen.


As a Design Development Administrative Coordinator you will use your strong organizational and excel skills to provide administrative support to the Design Development during the development of new collections.


You will provide key administrative support across the Design Development Cycle team:

  • Support the sample tracking status in excel and Product Lifecycle System (PLM)
  • Coordinate and support on meetings
  • Coordinate sample lend outs and sample handovers to cross-functional teams
  • Work closely together with other teams in the organization, on products, details and changes
  • Proof-reading Product Presentation and Product Magazines
  • Facilitate key cross-functional handovers and sample distribution


Support on key product presentations.

  • Prepare and organize product samples
  • Prepare and send out product overviews
  • Updating system and trays with edits and active selection (Excel, PLM and physically)


Keeping track of samples

  • Registering what is going in and out of the team (lend-outs, shipments, handovers)
  • Update trays, system and documents with active and cancelled items (Excel, PLM)
  • Prepare samples and invoices for global shipments


Assisting on Master Data

  • Item creation (Excel, AX09)
  • Writing product specification descriptions
  • Updating measurements and weights (AX09)
  • Support Global Product team with misc. tasks e.g. sample lent outs, product data, product overviews etc.
  • General clean up and organizing office space and delegate tasks to Student Assistant


Furthermore, we envision that you have and can demonstrate:

  • 3-5 years’ experience within another company in a an administrative office role
  • Trained in office administration.
  • Highly proficient with Microsoft Office, with strong emphasis on Excel and PowerPoint
  • Passion for: structure, excel sheets, lists and overviews
  • The ability to work well in a fast paced environment, comfortable with changes in priorities
  • High quality written & verbal communication in English
  • Eye for visual design aesthetics and visual presentations.
  • Strong collaboration skills and team spirit.
  • Interest in design, fashion and jewellery
  • Proficiency in PLM and AX system a plus
  • Product or design experience is a plus.
  • Detail orientated systematic neat-freak



Your new team

Pandora is a company with a big heart that takes great pride in treating our people well. You will be part of an exciting business area and work in an international hub of can-do spirited, passionate and performance-driven people.


Did we get your attention?

If you see yourself in the position and would like to become a part of Pandora’s future PLEASE CLICK HERE TO APPLY. We look forward to hearing from you!


We process applications on a continuous basis, which is why we encourage you to send your application as soon as possible. You can also read more about Pandora on our corporate site


Icing on the cake

You will be working out of our beautiful Head Office in Copenhagen V, established in 2016 and designed to unite and inspire our teams. Besides our beautiful interior design we are also proud of our LEED Gold Certification for Energy and Environmental Design. This means that we use as few natural resources as possible and that we use them with respect. The result is a professional and dynamic space that is unique, comfortable and inspirational – and delivers a true Pandora experience to anyone who works here or comes to visit.


About Pandora

Pandora designs, manufactures and markets hand-finished jewellery made from high-quality materials at affordable prices. Pandora jewellery is sold in more than 100 countries through 6,800 points of sale, including more than 2,700 concept stores. 


Headquartered in Copenhagen, Denmark, Pandora employs 27,000 people worldwide and crafts its jewellery at two LEED certified facilities in Thailand using mainly recycled silver and gold. The company plans to be carbon neutral by 2025 and has joined the Science Based Targets initiative to reduce emissions across its full value chain. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated a revenue of DKK 23.4 billion in 2021.   


At Pandora, we believe that creating an inclusive and diverse workplace and reflecting societal diversity in our customer engagement is essential to delivering on our company purpose: to give a voice to people’s loves. We dedicate ourselves to fostering, cultivating and preserving a culture of inclusion and diversity where everyone feels respected and valued.