Design Development Administrative Coordinator - Interim

City:  Copenhagen V
Country/Region:  DK
Application Deadline:  29. February 2024

Do you want to play a key role in providing support for Pandora’s Global Product function? Are you structured, resourceful and have a positive attitude? Then look no further! We are looking for a sharp, experienced, and competent administrative employee with focus on excel who can support processes and tasks related to projects in the Design Development team within Global Product at Pandora’s Global headquarters in Copenhagen.
As a Design Development Administrative Coordinator you will use your strong organizational and excel skills to provide administrative support to the Design Development during the development of new collections. 


You will provide key administrative support across the Design Development Cycle

  • Support the sample tracking status in excel and Product Lifecycle System (PLM)
  • Coordinate and support on meetings
  • Coordinate sample lend outs and sample handovers to cross-functional teams
  • Take pictures of samples and share with external partners  
  • Work closely together with other teams in the organization, on products, details and changes
  • Proof-reading Product Presentation and Product Magazines  
  • Support cross-functional team in design specs, sizing and documentation. 
  • Facilitate key cross-functional handovers and sample distribution

Support on key product presentations.

  • Prepare and organize product samples
  • Prepare and send out product overviews
  • Updating system and trays with edits and active selection (Excel, PLM and physically)

Keeping track of samples

  • Being owner of sample safe, including safe clean up, sample archive, and sample tray organization. 
  • Registering what is going in and out of the team (lend-outs, shipments, handovers)
  • Update trays, system and documents with active and cancelled items (Excel, PLM)
  • Prepare samples and invoices for global shipments
  • Supporting in shipment tracking, custom issues, and sample missing cases. 

Assisting on Master Data

  • Item creation (Excel, AX09)
  • Writing product specification descriptions
  • Updating measurements and weights (AX09)
  • Support Global Product team with misc. tasks e.g. sample lent outs, product data product overviews etc.
  • General clean up and organizing office space and delegate tasks to Student Assistant


Furthermore, we envision that you have and can demonstrate:

  • 3-5 years’ experience within another company in a an administrative office role
  • Multitasking and highly supportive attitude in the teams 
  • Trained in office administration.
  • Highly proficient with Microsoft Office, with strong emphasis on Excel and PowerPoint
  • Passion for: structure, excel sheets, lists and overviews
  • The ability to work well in a fast paced environment, comfortable with changes in priorities
  • High quality written & verbal communication in English
  • Eye for visual design aesthetics and visual presentations.
  • Strong collaboration skills and team spirit.
  • Interest in design, fashion and jewellery
  • Proficiency in PLM and AX system a plus
  • Product or design experience is a plus.
  • Detail orientated systematic neat-freak


Your new team 
Within our Global Product Business sits our Design Development team, which is a team pf highly skilled and specialize product developers and project managers who every day strive to develop the most beautiful jewellery and concepts. 

This role is a one year maternity cover with start date being May 1st 2024.

You will be part of the Design Development team, and report to the Design Development Director.


Did we get your attention? 
If you see yourself in the position and would like to become a part of the Pandora’s future, please do not hesitate to apply as soon as possible. We encourage you to attach a CV and Cover Letter into the application. We look forward to hearing from you! 


We process applications on a continuous basis, which is why we encourage you to send your application as soon as possible. You can also read more about Pandora on our corporate site - 


Icing on the cake   
You will be working out of our beautiful Head Office in Copenhagen V, established in 2016 and designed to unite and inspire our teams. Besides our beautiful interior design we are also proud of our LEED Gold Certification for Energy and Environmental Design. This means that we use as few natural resources as possible and that we use them with respect. The result is a professional and dynamic space that is unique, comfortable and inspirational – and delivers a true Pandora experience to anyone who works here or comes to visit.  


About Pandora   
Pandora is the world's largest jewellery brand. The company designs, manufactures and markets hand-finished jewellery made from high-quality materials at affordable prices. Pandora jewellery is sold in more than 100 countries through 6,500 points of sale, including more than 2,500 concept stores.      


Headquartered in Copenhagen, Denmark, Pandora employs 32,000 people worldwide and crafts its jewellery at two LEED-certified facilities in Thailand. Pandora is committed to leadership in sustainability and will purchase only recycled silver and gold for crafting its jewellery by 2025 and halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated sales of DKK 26.5 billion (EUR 3.6 billion) in 2022.


Pandora’s recruitment procedures are designed to be transparent and clear for all candidates. This helps us ensure that applicants are provided with a fair and equal opportunity to demonstrate their competencies and skills by removing blocking factors, possible biases, and risks of discrimination. We encourage everyone applying to our vacancies to refrain from adding identity-related elements such as a photo, marital status and age.