Administration Coordinator
PANDORA is the #1 jewelry brand in the world. What we care about the most is creating unique, responsibly manufactured, hand-crafted jewelry that gives a voice to People’s Loves around the world. Our operations in Romiania are part of Eastern Europe (EE Cluster) with a network of stores located in Romania, Poland, Czech Republic, Slovakia and Hungary. Since 2009 when Pandora entered CEE region, we established a subsidiary in Romania and today we have approximately 40 stores (owned and partners') across the country.
Do you want to be a part of the world’s leading jewelry company with people focused culture while putting your experience in a challenging role that ensures a smooth business operation of the entire local organization both on the office and store level? If so, please read on.
ADMINISTRATION COORDINATOR
Your Responsibilities:
- Incoming documents:
- forwards post deliveries to the addressed person
- scans and sends hard copy invoices to Basware according to procedure
- prepares contracts for signature
- scans signed contracts and uploads to Legal Contract Management (CMS)
- archives monthly closing documents
- collects statements and data sheets from stores according to internal money laundring and terrorism procedure
- Payments and invoices:
- codes and reviews uploaded invoices in Basware
- proceeds with manual payment request forms (follows up until payment confirmation)
- investigates issues of delayed payment/payment notice
- completes new vendor, vendor change, fixed asset and employee expenses settlement forms
- Office operation:
- welcomes guests, partners
- sends and recieves packages from couriers
- prepares meeting room for trainings, meetings
- orders necessary supplies (food and drinks for events, coffee, office stationery, packaging materials for transportation)
- Tasks:
- sends monthly report on printed page calculation
- books flight tickets and accomodation if needed
- supports the process of new bank guarantee issuing and insurance for opening store
- proceeds with requested documents in case of any changes in business, which should be registered in council or hallmarking authority
- orders mobile phone for new store
- registrates company car issues and needs with the supplier
- supports the procedure of inventory if needed
- Recruitment and HR:
- proceeds with job advertisements
- supports the procedure of organizing job interviews
We are perfect match if you have:
- Minimum 1 year working experience in an administrative role (experience in the sector of the branded jewelry, fashion or accessories will be an asset)
- University degree (significant advantage)
- Advanced MS Office (Word, Power Point, Excel) skills
- Fluency in English (a must)
- Ability to manage several projects and tasks simultaneously
- Excellent verbal and written communication skills
- A team player approach with high level of dedication
We offer:
- Attractive salary
- Meal vouchers
- Pandora products at special prices
- Medical subscription
- Day off for your birthday
Pandora’s recruitment procedures are designed to be transparent and clear for all candidates. This helps us ensure that applicants are provided with a fair and equal opportunity to demonstrate their competencies and skills by removing blocking factors, possible biases, and risks of discrimination. We encourage everyone applying to our vacancies to refrain from adding identity-related elements such as a photo, marital status and age.