Officer, Mobility

Main purpose of the role:

•    Support and facilitate the end-to-end process of global mobility assignments and employee relocations – as well as coordinate with globally selected vendors for immigration and relocation services.
•    Support business needs and organizational growth by managing immigration requirements, providing relocation support, and ensuring compliance with laws and regulations.
•    Handle administrative tasks, such as processing invoice payments, managing reimbursement expenses, registering vendors and maintaining accurate documentation 

Key accountabilities:

•    Coordinate and support the team regarding work permit and visa applications for all types of international assignments, as well as local employment (relocation) for employees and their family members (if required), including handling supporting documentation and compliance checks.
•    Process invoices and reimbursements related to mobility expenses. 
•    Ensure compliance with immigration laws and regulations in collaboration with globally selected vendors for immigration and relocation services.
•    Maintain and track all records, reports and database in accordance with immigration regulations, ensuring timely submissions and compliance.
•    Coordinate relocation logistics with external vendors, such as relocation providers, immigration service providers, and tax consultants.
•    Assist the team with consolidating the information in relation with Thai annual personal income tax filing 
•    Capable of effectively handling additional assigned tasks as required. 

Qualifications: 

•    Good understanding of immigration processes, relocation & transfer services, filing personal income tax, adminstrative tasks regarding payment process, or expat management
•    1-3 years of working experience in HR operations, Mobility, or related functions with multi-cultural environment
•    Familarity with managing vendors, external stakeholders and government agencies
•    Experience in managing employees’ annual personal income tax filing including arranging all files accurately is an advantage. 

Personal Competencies:

•    Proactive, self-motivated 
•    Accountibility and ownership in delivering high-quality work and meeting deadlines.
•    Effective communication & interpersonal skills to engage with employees, managers and external stakeholders.
•    Ability to work independently with strong coordination skills.
•    Strong analytical, and problem-solving skills to address complex global mobility challenges.
•    Attention to detail and accuracy to ensure compliance and efficiency in processes.  
•    Strong service orientation with a focus on providing a positive employee experience.

Language Skills: 

Excellent command in English communication both speaking and writing