Executive Assistant

Req 15793

Main purpose of the role: 

Collaborative; Openly engage stakeholders for critical activities. Take accountability and ensure effective collaboration with all shared services functions.
Key accountabilities:

• Manage and maintain executive’s schedules, meeting, appointments and provide reminders regarding upcoming meetings, events or anything requiring a collective action from the team members.
• Arrange and coordinate meetings and events, prepare meeting room and other necessary facilities.
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
• Handle confidential information, maintain an organized filing system of paper and electronic documents.
• Handle incoming and outgoing documents for the executive’s consideration.
• Greeting and directing visitors.
• Assist with projects as required.
• Miscellaneous administrative support as required (e.g. Letters, presentations, correspondence, expense reports, etc.).
• Prepare minutes of meeting (MoM) from attended meetings.
• Manage and coordinate with the executive’s driver including verify over time sheet.
• Provide and record memo and PAN number.
• Collect the letters from HR comments box and summary to executive.
   

We're looking for person with competencies:

• Communication skills; Communicate clearly, both in writing and verbally, in order to build trust and cultivate relationships with clients, coworkers, and executives,
• Time Management; Prioritize and plan work activities as to use time efficiently while handling a high volume, diverse workload,
• Multitasking; Able to work in a dynamic, fast-paced environment and ability to work under the pressure,
• Integrity; Trustworthy enough to handle sensitive/confidential information and being able to comprehend and act on complex, sensitive matters,
• Analytical and problem-solving skills; Identify issues and resolve problems in a timely manner using creativity and good judgment,
• Customer service skills; Provide help and support when needed with service mind,
• Administrative skills; Demonstrate proficiency in computer word processing, spreadsheet, database applications and being able to operate basic office equipment, such as copiers and printers. 

Basic Qualifications:

• Bachelor’s degrees to any fields study,
• 3 and 5 years of experience working, preferably as an executive assistant or related,
• Good command in written and spoken English,
• Good computer skill to Microsoft Office and other.