Executive Assistant

City:  Bangkok
Country/Region:  TH
Application Deadline:  Until Hire

Req 15793


Main purpose of the role: 

Collaborative; Openly engage stakeholders for critical activities. Take accountability and ensure effective collaboration with all shared services functions.
Key accountabilities:

  • Manage and maintain executive’s schedules, meeting, appointments and provide reminders regarding upcoming meetings, events or anything requiring a collective action from the team members.
  • Arrange and coordinate meetings and events, prepare meeting room and other necessary facilities.
  • Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Handle confidential information, maintain an organized filing system of paper and electronic documents.
  • Handle incoming and outgoing documents for the executive’s consideration.
  • Greeting and directing visitors.
  • Assist with projects as required.
  • Miscellaneous administrative support as required (e.g. Letters, presentations, correspondence, expense reports, etc.).
  • Prepare minutes of meeting (MoM) from attended meetings.
  • Manage and coordinate with the executive’s driver including verify over time sheet.
  • Provide and record memo and PAN number.
  • Collect the letters from HR comments box and summary to executive.

We're looking for person with competencies:

  • Communication skills; Communicate clearly, both in writing and verbally, in order to build trust and cultivate relationships with clients, coworkers, and executives,
  • Time Management; Prioritize and plan work activities as to use time efficiently while handling a high volume, diverse workload,
  • Multitasking; Able to work in a dynamic, fast-paced environment and ability to work under the pressure,
  • Integrity; Trustworthy enough to handle sensitive/confidential information and being able to comprehend and act on complex, sensitive matters,
  • Analytical and problem-solving skills; Identify issues and resolve problems in a timely manner using creativity and good judgment,
  • Customer service skills; Provide help and support when needed with service mind,
  • Administrative skills; Demonstrate proficiency in computer word processing, spreadsheet, database applications and being able to operate basic office equipment, such as copiers and printers. 

Basic Qualifications:

  • Bachelor’s degrees to any fields study,
  • 3 and 5 years of experience working, preferably as an executive assistant or related,
  • Good command in written and spoken English,
  • Good computer skill to Microsoft Office and other.